Comprehensive Privacy Policy

Last updated:

Pre-Press Music Australia (PPMA®)

This website (https://ppma.com.au or https://www.ppma.com.au) is operated by Pre-Press Music Australia (ABN: 46 909 151 090), a sole trader business registered to Ross Jeffrey Salomon. PPMA® is a registered trade mark of Pre-Press Music Australia.

Our Approach to Privacy

Although not legally required under the Privacy Act, PPMA® voluntarily complies with the Australian Privacy Principles (Privacy Act 1988, Section 6EA). We do not trade personal data for profit.

Why We Collect Your Information

We collect personal information to identify you and deliver products, services, and benefits. This policy outlines what we collect, when, and how we use and disclose it.

Your Privacy Matters

Protecting your personal information is important to us. If you choose not to provide requested details, we may be unable to offer certain services or benefits. If this occurs, we’ll explain why.

Contacting Us

For privacy-related questions, feedback, or complaints, please contact us via the form at www.ppma.com.au/contact or write to:

Pre-Press Music Australia
PO Box 2424
RUNCORN QLD 4113
AUSTRALIA

If you’re dissatisfied with our response, you may escalate your complaint to:

Office of the Australian Information Commissioner (OAIC)
GPO Box 5218
Sydney NSW 2001
Phone: 1300 363 992
More contact options: oaic.gov.au/contact-us

Updates to This Policy

This statement is reviewed regularly to reflect changes in law and operations. Updates will be published on our website. For concerns about these changes, please contact us via www.ppma.com.au/contact-2 or at our postal address above.

Consent and Data Handling – PPMA®

By using this website, you consent to PPMA® collecting, using, and disclosing your personal information in line with this privacy statement and applicable laws. This statement may be updated periodically.

Consent Types

We may request your consent—either express or implied—to continue providing products or services.

  • Express consent may be verbal or written, such as when you place an order or make an inquiry.
  • Implied consent occurs when you voluntarily provide personal information, even if not specifically requested.

For example, if you order a product, your contact details may be shared with delivery or printing services (e.g. Australia Post) to fulfill your request.

Secure Payments

PPMA® uses WooCommerce (by Automattic) for ecommerce. All credit/debit card payments are processed securely via:

PPMA® does not receive or store your card details. Payment information is sent directly to the gateway provider. Our website is protected by a DigiCert TLS 1.3 certificate, ensuring all sensitive data (e.g. logins, payments) is encrypted with 256-bit security. DigiCert Privacy Policy

Analytics

We use Statify, a privacy-friendly tool that does not use cookies or third-party services, to collect anonymized data on site usage and sales. This data is never shared and may inform marketing strategies—only for users who have opted into our email list.

Email Security

Please do not send credit or debit card details via email. Email is not always secure, and PPMA® cannot accept responsibility for any resulting loss. If such details are received accidentally, we will delete the email and notify you. You’ll need to complete payment via PayPal, Stripe, or bank transfer. Payment is still required for services already delivered (e.g. music typesetting or arranging).

Data Protection

We only store essential personal details:

  • Title, First Name, Last Name
  • Postal and Delivery Addresses
  • Phone Number and Email Address

This data is stored securely using up-to-date antivirus and firewall protection, accessible only by PPMA® staff (currently one person). If this changes, the privacy statement will be updated.

Your information is retained to manage sales, inquiries, and service updates (e.g. delivery delays).

Data Retention

  • Comments: Retained indefinitely to support automatic approval of follow-ups.
  • Registered Users: Personal profile data is stored and can be viewed, edited, or deleted by the user (except usernames). Site administrators can also manage this data.

Your Data Rights

If you have an account or have left comments on this site, you may:

  • Request a copy of the personal data we hold about you.
  • Ask us to delete your personal data, unless we’re required to retain it for legal, administrative, or security reasons.

How Your Data Is Used

  • Visitor comments may be screened using automated spam detection.
  • We securely dispose of personal data when it’s no longer needed, including shredding paper records and permanently deleting electronic files.

Data Collection via Online Platforms

We may collect personal information when you interact with our website, mobile apps, or services provided by PPMA®, WooCommerce, or PayPal. This may include:

  • IP address and server details
  • Date, time, and pages visited
  • Documents downloaded
  • Referring site
  • Browser type and version
  • Repeat visits
  • User preferences

Some features on WooCommerce and PayPal may require cookies or session tracking. Disabling these may limit functionality.

Website Security

We use current security protocols to protect your data. Payment information is encrypted and handled by PayPal or Stripe. While we take reasonable precautions, internet transmission is never 100% secure. Use of our site is at your own risk.

Comments and Gravatar

When you leave a comment, we collect:

  • The data you enter
  • Your IP address and browser info (for spam filtering)
  • A hashed version of your email may be sent to Gravatar to check for a profile image
    Gravatar Privacy Policy

If approved, your profile image may appear publicly with your comment.

Cookies

  • Comment cookies: Save your name, email, and website for convenience (1 year).
  • Login cookies: Store login and display preferences (2 days to 2 weeks).
  • Screen settings cookies: Save display choices (1 year).
  • Editor cookies: Save post ID when editing or publishing (expires after 1 day).
  • Temporary cookies: Used to check browser compatibility (deleted when browser closes).

For more details, refer to the Cookie Policy in the ‘About’ section of our main menu.

Embedded Content

Some pages may include embedded content (e.g. videos, images, articles) from other websites. This content behaves as if you visited the external site directly. These sites may collect data, use cookies, and track your interaction—especially if you’re logged in to their platform.

Sensitive Information

PPMA® does not request or store sensitive personal information (e.g. race, religion, political views, gender identity, sexual orientation, health data, criminal record). If you voluntarily share religious affiliation and have opted into our marketing list, we may tailor product recommendations accordingly.

Third-Party Providers

We work with reputable third-party services (e.g. WooCommerce, PayPal, Australia Post). If redirected to their websites, please review their privacy policies before sharing personal information.

How We Collect Information

We primarily collect information directly from you—via written orders, inquiries, phone calls, emails, or website interactions.

Third-Party Information

If you provide someone else’s personal information (e.g. placing an order on their behalf), you confirm that they’ve been informed and consented. We’ll only use their data for the intended purpose.

Disclosure to Third Parties and Overseas

To deliver products and services, we may share your information with:

  • Contractors, couriers, printers, and business partners (e.g. Australia Post)
  • Overseas providers (e.g. WooCommerce, international distributors)

If you follow a link to an external site (e.g. for a product sold by another business), your data is governed by that site’s privacy policy. PPMA® may receive a referral commission or offer discount codes, but we are not responsible for how those businesses handle your data.

By engaging with overseas providers, you acknowledge that:

  • They may not be bound by the Australian Privacy Act 1988
  • You may not be able to enforce your rights under that Act

We may also disclose your information:

  • Where required or authorised by law (e.g. courts, law enforcement)
  • To third parties you’ve consented to

Marketing

PPMA® uses opt-in marketing lists. If you’ve asked to receive updates, we may use your name, email, and/or postal address to share relevant products or services. For example, if you’ve indicated a Catholic Church affiliation, we may send information about Catholic liturgical resources.

You can opt out of marketing at any time. Requests are usually processed within 21 days.

Data Storage

Your personal data is stored locally with secure cloud backup. Only PPMA® and its proprietor have access. If you share data with third-party businesses we link to, PPMA® is not responsible for how they store or use it.

Overseas providers may be required to disclose your data under foreign laws. PPMA® is not liable for such disclosures.

Accessing Your Information

You may request a summary of the personal data we hold. We aim to respond within 21 days. If retrieval takes longer (e.g. archived data), we’ll provide an estimated timeframe.

Access may be denied if:

  • Required by law
  • It poses a threat to health or safety
  • The request is frivolous or relates to legal proceedings

If access is denied, we’ll explain why.

Keeping Your Information Up to Date

We take reasonable steps to keep your data accurate. You may request corrections at any time. If you have an account, you can update your details directly.

End of PPMA Comprehensive Privacy Policy.